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HR Onboarding Specialist

September 29, 2021 10:21 AM | Sandra Sabanske (Administrator)

Company Name:  John Knox VIllage

City:   Lee's Summit

State:   Missouri

Position Description:

JOB SUMMARY
Works with recruiting team to assure all conditional hire provisions are met for new hires. Responsible for associate background checks and employment verifications for the Village.  May coordinate and/or present training for individuals or groups on specific topics as requested.  Participates in new hire orientation.  Supportive of the Village’s mission, values, and service/hospitality (PRIDE) expectations.  Completes training as required by policy.

ESSENTIAL JOB FUNCTIONS
*Coordinate and maintain onboarding process including all communications with new hires as needed to ensure a seamless onboarding experience.
*Tracks background checks to ensure new hire is meeting benchmarks.
*Assures background screenings for designed positions are clear prior to new hire date as requested.
*Assists new hire with paperwork through onboarding document system with special attention focused on continuity, accuracy, and thoroughness.
*Coordinates and compiles employment file of new hires through orientation acknowledgment paperwork.
*Explains associate orientation schedule, clinic & tb process, W-4 process and introduction to benefits and other onboarding activities during acknowledgement with candidates.
*May photographs candidates and serves as a backup to HR Specialist in creating associate ID badges for new hires and replacement badges as requested.
*Completing E-Verify within 72 hours of new hire’s orientation day.
*Manages and maintains active and separated associate I-9 files.
*Input data/information into HR database for new hires, others as assigned.
*Provides back-up to other HR departments as assigned.
*Identifies and provides recommendations for issues and needs related to recruitment and employment activities.
*May coordinate and/or present training for individuals or groups on specific topics as requested.  May assist Manager with reports/HRIS needs.
*Works closely with screening vendors to resolve issues and/or problems.
*Assists with projects as assigned.
*Adheres to all safety regulations and requirements.
*Handles stress well and gets along with others within the workplace and with customers outside the department.
*Maintains acceptable standards of workplace conduct.

The responsibilities described above represent the primary responsibilities of the job.  Other responsibilities may be assigned by the supervisor as warranted by business needs.  The incumbent is expected to perform all assigned responsibilities.

Special Working Conditions
Work is performed in a variety of settings including, but not limited to:
*Environmentally controlled office.
*Off-site facilities (for recruiting fairs/events).
*Required to travel by personal vehicle both on campus, the KC metropolitan area and other facilities typically within a day’s drive.
*All associates may be called upon to assist other departments in a declared emergency situation.

PHYSICAL AND MENTAL DEMANDS
The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*Job is mostly sedentary with standing or walking required frequently through the day.  May need to stand for long periods while attending recruiting events.
*Extensive use of fingers and hands for writing and keying.
*Occasional reaching with hands/arms.
*Must be able to speak and hear clearly.
*Occasional lifting or exertion of force up to 25 pounds.
*Visual requirements include close vision, distance vision, peripheral vision and an ability to adjust focus.

SUPERVISION RECEIVED/GIVEN
Reports to Manager of Training.  No Supervision given..

Position Type:  

Full Time, Monday thru Friday, 8a-4:30p

Salary:  $20.00+ based upon related experience

Experience: 

*A minimum of 2 years of Human Resources work experience.  A minimum of 3 years work experience within customer service, sales, or marketing may be considered in lieu of direct recruitment experience. *A minimum of 1 year of healthcare recruitment is preferred.
*A minimum of 1 year of employee relations and/or training is preferred.

Education Level:

This position requires a combination of education, training and/or experience that is normally acquired through a course of study leading to a bachelor’s degree in Human Resources, Business, or related field.  *Four (4) years of related HR experience may be considered in lieu of degree.

Licenses/Certifications:
*A PHR certification is preferred.
*Valid driver’s license required.

Knowledge and Skills (required unless otherwise noted):
*Intermediate keyboarding skills.
*Intermediate knowledge of Microsoft Windows and Office applications (Word, Excel and PowerPoint).
*Knowledge of current e-recruiting methods is required (internet-based recruiting, e-recruitment systems, etc.)
*Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
*Ability to write reports, business correspondence and procedure manuals.
*Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
*Ability to apply concepts of basic algebra and geometry.
*Ability to define problems, collects data, establish facts and draw valid conclusions.
*Intermediate knowledge of federal and state employment laws regarding the hiring process (ADA, EEO, etc.).
*Advanced customer service skills.

About Company: 

Check us out at www.jkv.org. EOE/D/V
Nicotine-Free Workplace
Post-Offer background check and drug screen required
Questions can be directed to careers@jkv.org

How to Apply: 

https://bit.ly/3F35Kld

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